Document Controller

• Document Controller
• Offer ID: 90562
• Job: Support Functions / Other
• Contract type: Permanent
• Schedule: Full-Time
• Country: United Kingdom

Equans is looking for a Document Controller to join our team. The role is based in our head office of Hatfield, you will also be required to attend sites across London and Home Counties on an ad hoc basis. This is a permanent, full-time role offering a competitive salary and comprehensive benefits package.

The Document Controller is responsible for leading the management of project documentation across multiple construction and refurbishment projects. This includes overseeing the implementation and compliance of document control processes and managing the Electronic Document Management System (EDMS). The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements.

What will you deliver?

• Lead document control processes across multiple projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensuring integration of Golden Thread supporting information (e.g. Fieldview) into EDMS platform
• Support the setup of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders. · Coordinate document reviews, approvals, and version control with internal and external stakeholders.
• Manage the secure archiving and retrieval of project documents in line with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.
• Champion continuous improvement in document control processes and systems.

Who are you?

• Experience in document control within construction or engineering projects.
• Good knowledge of EDMS platforms, particularly Viewpoint for Projects (4Projects).
• Ability to manage and improve document control processes at a project or program level.
• Excellent organisational and time management skills.
• Strong IT proficiency including MS Office Suite.
• Exceptional communication and stakeholder engagement skills.
• Experience with BIM documentation coordination.
• Experience with Viewpoint Field View.
• Knowledge of ISO 19650 standards and project handover documentation requirements.
• Working knowledge of commercial or contractual document processes.

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life cover equivalent to 1× annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle-to-work scheme and holiday purchase scheme
• Two corporate social responsibility days per year
• A broad range of learning and professional development opportunities
• A friendly, supportive workplace with opportunities to progress your career

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

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Workplace : Hatfield United Kingdom

Apply for this job offer

Equans is looking for a Document Controller to join our team. The role is based in our head office of Hatfield, you will also be required to attend sites across London and Home Counties on an ad hoc basis. This is a permanent, full-time role offering a competitive salary and comprehensive benefits package.

The Document Controller is responsible for leading the management of project documentation across multiple construction and refurbishment projects. This includes overseeing the implementation and compliance of document control processes and managing the Electronic Document Management System (EDMS). The role ensures the integrity, accessibility, and traceability of controlled documents while supporting design, commercial, and delivery teams to meet client and compliance requirements.

What will you deliver?

• Lead document control processes across multiple projects or programmes.
• Ensure consistent compliance with document management protocols, GDPR, ISO standards, and client contract requirements.
• Manage and administer EDMS platforms such as Viewpoint for Projects (4Projects), ensuring correct usage and access control.
• Ensuring integration of Golden Thread supporting information (e.g. Fieldview) into EDMS platform
• Support the setup of document control systems and naming conventions at project initiation stages.
• Provide quality assurance checks on document submissions and transmittals.
• Oversee the collation and handover of O&M manuals, Health & Safety files, and other key project documentation.
• Produce and interpret document control reports for project leaders and stakeholders. · Coordinate document reviews, approvals, and version control with internal and external stakeholders.
• Manage the secure archiving and retrieval of project documents in line with legal and company requirements.
• Liaise with subcontractors and design consultants to ensure document submissions are compliant and timely.
• Champion continuous improvement in document control processes and systems.

Who are you?

• Experience in document control within construction or engineering projects.
• Good knowledge of EDMS platforms, particularly Viewpoint for Projects (4Projects).
• Ability to manage and improve document control processes at a project or program level.
• Excellent organisational and time management skills.
• Strong IT proficiency including MS Office Suite.
• Exceptional communication and stakeholder engagement skills.
• Experience with BIM documentation coordination.
• Experience with Viewpoint Field View.
• Knowledge of ISO 19650 standards and project handover documentation requirements.
• Working knowledge of commercial or contractual document processes.

What can we offer you?

• 24 days annual leave (+ public holidays)
• Life cover equivalent to 1× annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle-to-work scheme and holiday purchase scheme
• Two corporate social responsibility days per year
• A broad range of learning and professional development opportunities
• A friendly, supportive workplace with opportunities to progress your career

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.