HR Admin Assistant (External)

About The Role

You will contribute to the overall HR Team's delivery, providing a comprehensive administration service. This role will provide an excellent opportunity for the post holder to grow and develop as an HR Professional, working within a challenging and fast paced environment.

For full details about the role, please refer to the Job Description, Person Specification and Selection Information & Timeline.

About the Successful Candidate

Qualifications

Minimum of two National 5 (or equivalent) qualifications including English and Mathematics or relevant general administrative experience.

• Essential
• Knowledge, Skills & Experience
• Competent and experienced in all aspects of administration
• Essential
• Competent and experienced in the use of Microsoft Office packages including Word, Excel and Outlook
• Essential

Previously worked within an HR environment in a similar role.

Desirable

Understanding of Data Protection Legislation.

Essential

Essential Competencies for Success

• Listen & Communicate
• Relationships & Collaboration
• Plan & Organise

About Us

The Scottish Prison Service (SPS) operates in a fascinating, complex and rapidly changing environment. Our vision is to help build a safer Scotland by unlocking potential and transforming lives. To enable us to successfully deliver our vision, we are committed to nurturing and investing in our greatest strength and resource: Our People.

We are proud to employ a diverse range of people; each contributing their own unique experiences and skills to enhance the service we deliver. Whatever the role, you will find your SPS experience both challenging and rewarding. You will be committed to helping us to achieve our goals and in return we will be committed to helping you to achieve yours.

We employ approximately 5,000 staff across our prisons, headquarters, college, and training and storage facility. The hard work of our staff is the most critical component in the successful delivery of Scotland’s prison system.

We need professional, capable and motivated individuals who reflect Scotland’s diversity to deliver effective and efficient activities and services to achieve our Mission and realise our Vision.

Whatever SPS profession you embark upon, you will be a valued member of the team, helping us build a Safer Scotland for the communities we serve. We are committed to your personal and professional development and offer a wide range of career progression opportunities.

Civil Service Values

All Civil Servants, and therefore anyone employed by the Scottish Prison Service, must be able to fully comply with the requirements of the Civil Service Code. Everyone is expected to carry out their role with dedication and uphold the core values of the Civil Service: Honesty, Integrity, Objectivity and Impartiality.

• Integrity: putting the obligations of public service above your own personal interests.
• Honesty: being truthful and open.
• Objectivity: basing your advice and decisions on rigorous analysis of the evidence.
• Impartiality: acting solely according to the merits of the case and serving equally well Governments of different political persuasions.

The Civil Service Commission

Our recruitment is conducted in line with the Civil Service Commission’s Recruitment Principles and external competitions are regulated by the Civil Service Commission. While the legal requirement to follow these Principles applies specifically to external appointments, the Scottish Prison Service (SPS) recognises these standards as best practice. Accordingly, SPS fully adopts these principles as the foundation for all recruitment activity, including internal recruitment and selection processes.

External competitions: if you believe that the requirement for selection for appointment on merit based on fair and open competition has not been met, you have the right to raise a complaint. Further information on the Commission’s complaints procedure is available at: https://www.civilservicecommission.independent.gov.uk/.

Internal competitions: if you believe that the requirement for selection for appointment on merit based on fair and open competition has not been met, you can raise a complaint to your HR Business Partner.

External Advertising End Date Advertising End Date:

11 Sep 2026

All Locations Location(s):

• HMP & YOI Polmont
• All Locations is a required field
• Salary Description Pay Band
• B

Vacancy Type Vacancy Type:

• Permanent
• Contract Duration Contract Duration
• Not Specified

Salary Details: Salary Details:

£28777 pro rata

Additional Allowance Details Additional Allowance Details:

Not Specified

Hours Per Week Hours Per Week:

21

Working Pattern Working Pattern:

Part Time

Eligible For Hybrid Working? Eligible For Hybrid Working?

No