Recruitment Administration Assistant Apprentice

Job summary

Would you like to start a career in recruitment and gain a nationally recognised qualification while working for one of the largest NHS Trusts in the region? University Hospitals of Derby and Burton NHS Foundation Trust is seeking a motivated and enthusiastic Apprentice Recruitment Administrator to join our Recruitment Team.

This is a great opportunity to develop valuable administration, customer service and digital skills whilst gaining practical experience in a busy NHS recruitment environment.

You will receive ongoing support, training and mentoring throughout your apprenticeship programme, helping you build the knowledge and confidence needed for a successful career. No previous recruitment experience is required. We are looking for someone with a positive attitude, a willingness to learn and excellent customer service skills.

Main duties of the job

What you'll be doing

Working as part of our friendly Recruitment Team, you will: Provide administrative support across the recruitment service. Respond to enquiries via telephone, email and Microsoft Teams. Support candidates, managers and colleagues throughout the recruitment process.

Maintain accurate records using recruitment systems and databases. Assist with filing, document management and digital record keeping. Use Microsoft Office applications, including Word, Excel and Outlook.

Support team inbox management and help ensure enquiries are dealt with efficiently. Develop your understanding of NHS recruitment and workforce processes. Contribute ideas to improve administrative processes and digital ways of working.

What we're looking for

We welcome applications from people from all backgrounds and experiences.

You will need: GCSE Maths and English at Grade 4/C or above (or Functional Skills Level 2). Basic keyboard and IT skills. Good communication and interpersonal skills.

A positive and flexible approach to work. The ability to follow instructions and work as part of a team. Good organisational skills and attention to detail.

A commitment to learning and completing the apprenticeship programme.

Closing date of applications: 10 September 2026 (or until sufficient applicants received) Date of interview: 23 September 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer: Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond. Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes Key Facts:

We see on average 4810 OP appointments a day. We are the 4 th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week. An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.

Our hospitals admit an average of 195 emergency patients daily. Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres. We are one of only 7 Trusts nationally with more than 50 operating theatres.

We carry out more than 140 elective procedures each working day. UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Job description

Job

responsibilities

This is an 15-18 month Apprenticeship opportunity, with the expectation to complete the apprenticeship programme, including mandatory training, with the timeframe. Due to funding rules, apprentices must have resided in the UK for 3 years:

• Apprenticeship funding rules: 2026 to 2027 - GOV.UK Age Hourly Per annum Under 18s £8.00 £15,642.90 18-20 years old £8.00 £15,642.90 21-22 years old £8.78 £17,164.17 23+ £9.36 £18,293.39 Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipSkilled worker: Health and Care Visa | NHS Employers Your application (for shortlisting purposes) is assessed based on

the Person

Specification in the job advert (below).

Person Specification

Qualifications

Essential Functional Skills: Maths and English Level 2 (GCSE A-C /4 - 9) Experience Essential Ability to work independently or as part of a team Desirable Work experience (paid or voluntary) Skills Essential IT skills - Microsoft office software such as Word/Excel/Outlook Good organisational skills Ability to maintain and record factual standard documentation with accuracy Desirable Understanding of duty of care and confidentiality Understanding of professional / personal boundaries Behaviours Essential Committed to assisting in the delivery of high standards of work that may impact patient care Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.