Office Coordinator and Personal Assistant

OFFICE COORDINATOR AND PERSONAL ASSISTANT

Join a successful and highly regarded wealth management firm as an Office Coordinator and Personal Assistant, playing a central role in the smooth running of a busy and professional office. Supporting senior leaders while overseeing day‑to‑day operations, you'll help maintain an organised, client‑focused environment and ensure administrative processes run seamlessly. This is an excellent opportunity for a proactive, detail‑oriented individual who thrives in a fast‑paced setting and enjoys being at the heart of the business.

OFFICE COORDINATOR AND PERSONAL ASSISTANT ROLE:

• Overseeing daily office operations, ensuring an efficient, organised and professional working environment
• Managing front-of-house operations, including supervision of the Receptionist and stakeholder engagement
• Acting as the primary liaison with building management, suppliers and service providers to support office operations and compliance
• Developing and maintaining administrative, operational and health and safety policies, procedures and records
• Managing office budgets, expenditure, invoices and expense processing
• Providing executive support to the COO, including diary management, meeting coordination and administrative assistance
• Organising internal events, social initiatives and operational meetings, including agenda preparation, minute taking and action tracking
• Maintaining confidential records, managing filing systems and supporting workforce administration, including absence monitoring and approvals