Office Coordinator and Personal Assistant at Australasian Recruitment Company in London
About the role
OFFICE COORDINATOR AND PERSONAL ASSISTANT
Join a successful and highly regarded wealth management firm as an Office Coordinator and Personal Assistant, playing a central role in the smooth running of a busy and professional office. Supporting senior leaders while overseeing day‑to‑day operations, you'll help maintain an organised, client‑focused environment and ensure administrative processes run seamlessly. This is an excellent opportunity for a proactive, detail‑oriented individual who thrives in a fast‑paced setting and enjoys being at the heart of the business.
OFFICE COORDINATOR AND PERSONAL ASSISTANT ROLE:
- Overseeing daily office operations, ensuring an efficient, organised and professional working environment
- Managing front-of-house operations, including supervision of the Receptionist and stakeholder engagement
- Acting as the primary liaison with building management, suppliers and service providers to support office operations and compliance
- Developing and maintaining administrative, operational and health and safety policies, procedures and records
- Managing office budgets, expenditure, invoices and expense processing
- Providing executive support to the COO, including diary management, meeting coordination and administrative assistance
- Organising internal events, social initiatives and operational meetings, including agenda preparation, minute taking and action tracking
- Maintaining confidential records, managing filing systems and supporting workforce administration, including absence monitoring and approvals
