Project Manager and Business Support - £37,456 - £42,064 p.a. + benefits

Job summary

The Medicines and Healthcare products Regulatory Agency enhances and improves the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research. The agency is made up of c.1600 staff working across three main centres and peripatetically across the UK and abroad.

The agency consists of Corporate, Partnerships, Transformation, Governance, Communications & Engagement, Scientific Research & Innovation, Healthcare Quality & Access, Safety & Surveillance and Technology groups.

This role will be based between Canary Wharf, London and South Mimms in Hertfordshire.

About Scientific Research and Innovation

The Scientific Research and Innovation (SR&I) Group delivers public health impact, world-leading research innovation, and a unique regulatory proposition for patients and users via an ambitious agency strategy and strategic science plan which will balance innovation against sustainability and affordability.

The structure of the SR&I group is:

Innovation & Compliance comprises the Functions of:

• Innovation Accelerator and regulatory Science
• Clinical Investigations and TriaStandards & Compliance
• Innovative Devices
• International Partnerships

Science & Research comprises the Functions of:

• Research and Development
• Standards Lifecycle
• Control Testing
• Health & Safety and Quality Assurance

This role sits within the SR&I Group and works closely with the Chief Medical & Scientific Officer and the two SR&I Directors and their Senior Management Teams (SMT) to support the effective running of the Group, ensuring strong operational coordination across all areas.

Job description

This is a pivotal, high-impact role at the heart of the SR&I Group, demanding an exceptional individual with outstanding operational and secretariat capabilities. The post holder will support the Chief Medical & Scientific Officer and the two SR&I Directors, operating at pace across a wide range of strategic and operational activities to ensure projects deliver to time.

The post holder will provide support to the CMSO, managing diaries, action tracking, and ensuring the smooth flow of work into and out of the CMSO's office. They will also support the business in supporting Directors and Deputy Directors in defining objectives, deliverables and success criteria, developing risk registers, and monitoring milestones so that agreed outputs are delivered and benefits realised.

We are looking for a highly organised professional who thrives on variety and complexity, brings sound judgement and excellent attention to detail.This is an exciting opportunity to build a deep understanding of SR&I's work within the Agency, with scope to broaden your impact further by supporting the wider Agency Support team at times of peak demand.

Key responsibilites

• Perform diary management activities for the CMSO including but not limited to: diary/calendar management and coordination, booking internal/external meetings, liaising directly with a wide range of internal and external stakeholders to prepare agendas and professional presentations, coordinating the complete and on-time delivery of briefings, and serving in a front door ‘gatekeeper’ role for the CMSO.
• Secretariat for Senior Management/staff meetings/external meetings and ad hoc meetings as required. This includes coordinating a programme of work for Group Meetings to ensure key functional work is communicated and to ensure outputs from the meetings are implemented.
• Co-ordinate administrative work such as monthly reports, Chief Executive Officer (CEO) enquiries, ministerial commissions, media requires etc. by tracking progress and ensuring timely delivery.
• Support project and programme management activities including progress tracking coordinating completion of key deliverables, stakeholder management, organisation and prioritisation of key actions

Person specification

• Demonstrates the ability to align activities with wider organisational priorities, stay alert to emerging issues, and take responsibility for delivering timely, quality outcomes with focus and drive.
• Communicates with clarity, honesty and enthusiasm, adapting style to suit different audiences and stakeholders, and ensuring information is shared clearly and with purpose.
• Digital Working and Agency Understanding: Experience working in a paperless environment using standard office software (spreadsheets, documents, online notebooks), combined with an understanding of the Agency's role and the impact of its decisions.
• Prioritisation: Excellent organisational, time management and prioritisation skills, with the ability to multi-task, balance competing priorities, and apply project management experience across multiple concurrent projects involving complex, technical matters.
• Adaptability: An improver who seeks better ways of doing things, adapts readily to change, and works effectively as part of a team to ensure it pulls together and delivers.
• Excellent presentation and communication skills with the ability to concisely communicate information to groups of people.
• Ability to prioritise extensive demands. Able to multi-task and balance competing priorities and react to multiple requests.
• Project management skills and experience with the ability to work on different projects within the same time period, providing information on complex and technical matters.

Behaviours

We'll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Communicating and Influencing
• Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

• Experience of working in a paperless environment, making the most of standard office software for example for spreadsheets, documents, and online notebooks.
• Understanding of the role of the Agency and the impact our decisions have.
• Degree or equivalent qualification in a relevant discipline e.g. pharmacy, science, medical engineering, medical physics, biomaterials or healthcare professional qualification or equivalent qualifications or relevant work experience.

Benefits

Alongside your salary of £37,456, Medicines and Healthcare Products Regulatory Agency contributes

£10,851 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides (opens in a new window).

• Annual Leave: 25 days annual leave on entry, rising by one day for each completed year of service to a maximum of 30 days and pro-rata for part-time staff. PLUS 8 bank holidays
• Privilege Leave: 1 day
• Hours of Work: 37 hours (net) per week for full time staff in all geographical locations, including London and pro rata for part-time staff
• Occupational Sick Pay (OSP): One month full pay/one month half pay on entry, rising by one month for each completed year of service to a maximum of five months full pay/five months half pay
• Mobility: Mobility clause in contracts allowing staff to be mobile across the Civil Service
• Civil Service Pension Scheme. Please see the link for further information http://www.civilservicepensionscheme.org.uk/ For enquiries relating to the Civil Service Pension Schemes please contact MyCSP's Pension Service Centre directly on 0300 123 6666
• Flexible working to ensure staff maintain a healthy work-life balance
• Interest free season ticket loan or bike loan
• Employee Assistance Services and access to the Civil Service Benevolent Fund
• Eligibility to join Motoring , Boundless by CSMA
• Variety of staff and Civil Service clubs
• On-going learning and development

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours, Strengths, Experience and Technical skills.

• Online application form, including questions based on the Behaviour, Experience and Technical Success Profiles. Please ensure all application questions are completed in full; your application may not be considered if any responses are left blank. Our applications are CV blind, and our Hiring Managers will not be able to access your CV when reviewing your application.
• Interview, which can include questions based on the Behaviour, Experience, Technical and Strengths Success Profiles. The interviews will be held in person.

In the instance that we receive a high number of applications, we will hold an initial sift based on the lead criteria of: Delivering at Pace.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the

Civil Service People Plan (opens in a new window)

and the

Civil Service Diversity and Inclusion Strategy (opens in a new window) .

Apply and further information

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Contact point for applicants

Job contact :

• Name : The Resourcing Team
• Email : careers@mhra.gov.uk

Recruitment team

• Email : Careers@mhra.gov.uk

Further information

In accordance with the Civil Service Commissioners’ Recruitment Principles our recruitment and selection processes are underpinned by the requirement of selection for appointment on the basis of merit by a fair and open com