HR Administrator

Please Note: If you are interested in this opportunity, please apply directly to Kennedys or reach out to Kennedys' recruitment contact listed on our advert for a confidential conversation. We are not currently accepting applications from agencies for this position.

Kennedys is seeking a proactive and detail-oriented HR Administrator to join our Australian HR team based in either Sydney or Melbourne.

This is an excellent opportunity for someone looking to build a career in Human Resources. You will play a key role in supporting both our HR and Early Careers teams, providing administrative support across the employee lifecycle and helping to deliver a seamless experience for our people and candidates.

About the Team

The Kennedys Australian HR team is spread across our Brisbane, Melbourne and Sydney offices and forms part of the wider Asia Pacific team, with colleagues based in Hong Kong and Singapore.

This role supports both our generalist HR and Early Careers functions. Our HR team partners closely with the business across areas including Business Partnering, Responsible Business, Diversity, Equity & Inclusion, Wellbeing, Reward, HR Operations and HR Systems. We also collaborate with specialist teams across APAC and the UK to deliver a high-quality people experience.

Our Recruitment and Early Careers team is responsible for end-to-end recruitment nationally, including the attraction and development of future legal talent through our graduate programs.

Key Responsibilities

• Act as the first point of contact for general HR queries, providing timely support and escalating issues where required
• Draft employment contracts and employee correspondence, including change of terms letters and graduate admission and settlement letters
• Coordinate onboarding activities for new employees, including HRIS setup, compliance documentation and background checks
• Prepare and schedule new starter orientation sessions
• Manage training administration, including enrolment in learning systems and allocation of compliance and development modules
• Maintain accurate employee records and process employee lifecycle changes within the HRIS
• Update and maintain people movement tracking and HR records
• Support graduate recruitment campaigns through candidate administration, interview coordination and offer preparation
• Assist with onboarding and administration for law graduates and Early Careers programs
• Coordinate graduate rotations, placements and orientation activities
• Maintain and update graduate program information on the intranet
• Provide recruitment administration support when required
• Administer employee recognition initiatives, including GEM Awards
• Maintain electronic employee files and HR documentation
• Liaise with Payroll regarding employee movements and payroll-related changes
• Process HR invoices and liaise with Finance and external suppliers
• Monitor leave and absence records
• Maintain organisational charts and prepare HR reports as required
• Provide ad hoc administrative support across the Asia Pacific region

About You

We are open to candidates from a variety of backgrounds. You may be a recent graduate with a qualification in Human Resources, Business or a related discipline, looking to kick-start your HR career. Alternatively, you may already have experience in a similar administrative or coordination role and be seeking an opportunity to build a long-term career in the HR profession.

To be successful in this role, you'll bring:

• A degree in Human Resources, Business or a related field, and/or demonstrated administrative experience in a busy, fast-paced environment
• A genuine interest in developing a career in Human Resources and people-related work
• Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines
• Strong attention to detail and a proactive, solutions-focused approach
• Excellent written and verbal communication skills and the confidence to build positive relationships across all levels of the business
• A collaborative and supportive mindset, with a willingness to learn and contribute to a team environment
• A high level of professionalism, discretion and the ability to maintain confidentiality
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
• An alignment with Kennedys' values of being approachable, straightforward, supportive, distinctive and ambitious

Why Join Us?

This is an exciting opportunity to join a close-knit, inclusive and highly supportive HR team that has experienced significant growth over the past three years. Reporting to the Senior HR Manager, you will work alongside experienced HR professionals who are passionate about developing talent and creating a positive employee experience.

Whether you're starting your HR career or looking to take the next step from an administration role, you'll be given the support, exposure and development opportunities to build your skills across a broad range of HR and Early Careers activities within a global law firm.

CLOSING DATE: Friday 4th September

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.