Training Administrator / Planner

About the role

We're looking for a Training Administrator / Planner to work as an integral member of the training team in RNAD Coulport, Helensburgh.

The Training Administrator / Planner is the vital link between RNAD Coulport depot planning and the training department. The role focuses on two key elements:

• Planning & De‑confliction – develop the annual Statement of Training Requirement (SOTR) and the resulting Training Plan, to coordinate training with production and operational activities.
• Monitoring & Reporting – generate lead‑indicator metrics that expose risks to achieving a suitably qualified and experienced workforce, and maintain accurate, timely training records.

Key Responsibilities

• Draft the annual SOTR and translate into a detailed Training Plan. De‑conflict training sessions with operational and production calendars.
• Compile and analyse metrics that highlight risks to maintaining a suitably qualified and experienced workforce.
• Maintain excel spreadsheets, update training registers, and produce course reports.
• Support to Corporate Compliance, Mandatory, and External training requirements.
• Process purchase orders, obtain quotations for training courses, and archive/file all paperwork.
• Book resources, classrooms and media, and prepare training materials ahead of each session.
• Complete visitor access in accordance with security procedures.
• Monitor training mailboxes and respond to enquiries.
• Liaise with internal stakeholders and external suppliers to keep training operations running smoothly.
• Uphold a professional, proactive attitude and ensure all tasks are completed on schedule and to a high standard.
• General training administration support, as directed by management.

Required skills, qualifications and experience

• Proven experience in an Administration or Planning role
• Strong stakeholder‑management skills – able to influence and coordinate across diverse groups.
• Excellent written and verbal communication, with the ability to produce clear documentation and reports.
• Proficient in Microsoft Office; advanced Excel, PowerPoint, Word and Outlook.
• Keen attention to detail, with a meticulous approach to record‑keeping and data accuracy.
• Highly organised, pragmatic and able to deliver within set deadlines in a fast‑paced environment.
• Agile, able to adapt quickly to changing priorities and operational demands.