Team Administrator

Job summary

An exciting opportunity has arisen for a Team Administrator position within the Trust Headquarters Executive Administration Team. We are looking for an enthusiastic, motivated, and hard-working individual to join our team to provide an efficient and effective administration service to support the smooth running of our Trust Headquarters.

The role will involve general reception duties, along with a wide range of office procedures, meeting administration, and transactional processes. This role will require high levels of confidentiality, attention to detail, and the ability to work in a fast-moving and sometimes highly pressurised environment.

For any further information regarding the role, please contact Claudia Croft, Office Manager and Executive Assistant to the Chief Executive Officer, via email claudia.croft@nhs.net Applicants must have the right to work in the UK - sponsorship is not available. Please provide details of the visa type and expiry date in your application.

Failure to provide the required information will result in your application being rejected. Main duties of the job To provide a welcoming and professional reception to Trust Headquarters and to ensure both telephone and personal/physical enquiries are dealt with in a prompt, polite, calm, confidential and efficient manner.

To provide administrative duties, including taking or relaying accurate messages, dealing with incoming and outgoing post, photocopying, room/hot-desking bookings and assisting with the effective dissemination of information as appropriate.

To respond to queries and incoming calls on a daily basis, which may be non-routine and can sometimes involve information on emotional and distressing circumstances, ensuring prompt attention in a professional and sensitive manner, assessing situations and seeking further information/support where required.

To provide an efficient and effective administrative support service to the Executive Administration Team, completing work as delegated by the Personal Assistants.

To provide administrative support to the Mental Health Act and Legal Services Team in order to effectively process time-sensitive legal documentation and upload this onto the patient record system.

To be the central point of contact for administrative needs for a number of corporate heads of service and provide efficient and effective administration support in response to duties commensurate with

the role

To provide administration support for tier four and five meetings, including preparation and distribution of meeting agendas and papers and completion.

About us

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall.

In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!

We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life .

Visit beinlincolnshire.com to find out more .

Job description

Job

responsibilities

Please view the attached Job Description and Person Specification documents for complete details regarding this post. When completing your application, please demonstrate how you meet the role criteria.

We can also offer you many staff benefits to help support you which include: Early access to Psychological Therapies and Physiotherapy Competitive annual leave allowance Car leasing scheme NHS pension scheme Free eye tests Money saving options through our salary sacrifice scheme Discounts on major high street retailers and restaurants Get in touch today.

Person Specification

Qualifications

Essential English 'O' level / GCSE or equivalent.

Desirable NVQ Level 3 or equivalent qualification plus experience Experience Essential Experience working within office function and ability to support a busy team Data entry and extraction from electronic data bases Conversant with Microsoft Office, particularly Word / Excel / PowerPoint / electronic diary management etc.

Conversant with Microsoft Office, particularly Word / Excel / PowerPoint / electronic diary management etc.

Meeting administration i.e. production of agenda, collation of reports, production of meeting notes, and follow-up on actions Desirable Audio typing skills Knowledge of Trust database systems Electronic diary management Previous experience in a medical or NHS setting Skills Essential Demonstrate good written and verbal communication skills Use own initiative and manage time effectively Professional calm telephone manner Able to demonstrate organisational skills Organised and able to prioritise own workload Flexible and adaptable Desirable Minute taking skills Special

Requirements

Essential Ability to travel around the county independently without the use of public transport Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.