Perinatal Safety Improvement Team Administrator

Job summary

An exciting job opportunity has arisen to work within the Perinatal Safety Improvement Team (Maternity & Neonatal Services) at University Hospitals of Leicester. We are seeking to recruit a motivated and supporting individual to work within our dynamic and friendly team.

The team leads improvements in line with the NHS 10-Year Plan and has had investments to support improvements across Maternity and Neonates.

The Team

Administrator will provide a comprehensive and confidential administration service to the Perinatal Safety Improvement Team and to support the achievement of key performance indicators specific to the NHS 3 & 10-Year Plan.

Main duties of the job To provide a comprehensive and confidential administration service to the Perinatal Safety Improvement Team and to support the achievement of key performance indicators specific to the NHS 3-Year Plan and NHS 10 Year Plan.

The role will include meeting preparation & diary management, taking of meeting minutes/notes from the workstream and programme meetings of the Perinatal Safety Improvement Programme in support of the programme manager, project officers and Quality Improvement Midwives.

There will be a requirement to obtain data from multiple sources to facilitate audits and provide clerical support for guideline management. The post holder will be required to manage and co-ordinate several activities simultaneously and demonstrate a high degree of attention to detail and autonomy.

The post holder will be expected to contribute to staff and service user engagement surveys.

About us

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals: high-quality care for all, being a great place to work, partnerships for impact, and research and education excellence And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all: we are compassionate, we are proud, we are inclusive, and we are one team This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust: https://www.uhleicester.nhs.uk

Job description

Job

responsibilities

To co-ordinate, validate and maintain efficient and robust data collection Where appropriate, to liaise with other departments and internal/external network contacts. To provide diary management and facilitation of team meetings and relevant workstream meetings including room booking, preparing, organising and circulating agendas.

To collate all relevant documentation for team meetings including pre-reading papers, previous meeting minutes and action logs.

Attend meetings to facilitate accurate documentation of meeting minutes To provide general administrative duties as required to the team to include photocopying, filing, basic clerical duties and distributing documents quickly and efficiently.

To monitor progress of actions through our project management IT system and ensure timely follow up of outstanding requests To track and retrieve case notes required for audit purposes Take a proactive approach to your work as well as being responsive to requests as they become available Escalating to a senior member of the Perinatal Safety Improvement Team when difficulties occur in obtaining required information in a timely manner.

To take and relay messages clearly and accurately To support the formatting, layout and presentation of guidance documents and other written materials, ensuring consistency with agreed templates, version control standards and accessibility requirements.

Person Specification

Training & Qualifications Essential Educated to diploma level or equivalent experience and or relevant experience. Knowledge/ understanding of the NHS. Desirable Minimum of five GCSE's including English and Maths at C or above.

Experience Essential At least two years' experience in an administrative role. Ability to organise, co-ordinate and facilitate meetings virtually. Skilled in MS office (Word, Powerpoint, Excel).

Confidence to accurately minute meetings Experience of handling sensitive information whilst maintaining confidentiality. Desirable Experience of working in a medical administration role. Experience booking and organising faceface meetings Exposure to dealing with confidential data.

Experience of using NHS data systems including Nervecentre, HISS, Ormis, E3 etc. Experience in minute taking or ability to demonstrate skills required through experience.

Communication and relationship skills Essential Excellent communication skills with ability to build close working relationships with other members of the Perinatal Safety Improvement Team and the wider MDT. Attention to detail and accuracy Desirable Project management skills and experience.

Equality, Diversity and Inclusion Essential Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.

All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others Analytical and Judgement skills Essential Ability to act on own initiative Ability to work without direct supervision. Confidence to escalate concerns Team player.

Skills Essential Planning and Organisation skills with the ability to prioritise schedules and workloads Planning and organisation skills Essential Ability to prioritise workloads and have flexibility.

Commitment to Trust Values and Behaviours Essential Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .