M365 Information Governance Lead - Senior Consultant

Job reference:

247899

Salary:

Band 8A (£65,125 - £70,303)

Job closing date:

07/10/2026

Job Type:

Administrative Services

Location:

Edinburgh/Glasgow

Employment type:

Permanent

Hours Per Week:

36

Job posted date:

23/09/2026

Employer (NHS Board):

Public Services Delivery Scotland

Department:

M365

Job Advert

M365 Information Governance Lead - Senior Consultant

On 1 April 2026, NHS National Services Scotland (NSS) and NHS Education for Scotland (NES) became one national organisation, focused on continuity today and a stronger, more connected service for tomorrow.

As part of this transformation, NSS and NES have joined to form a new organisation: Public Services Delivery Scotland (PSD Scotland). This new organisation will play a pivotal role in supporting the renewal and ensuring the long-term sustainability of health and care services across Scotland.

About the Organisation:

PSD Scotland unites expertise from NES and NSS in a way that will allow us to accelerate national programmes to support the NHS to deliver better care, now and in the future.

We support staff with education and training, provide the tools and data that improve services, and run vital national functions such as procurement, logistics and blood, tissue and cell services.

The Post:

Please note that the Job Description is generic in nature. Candidates should refer to the attached Person Specification and the content of this advert when submitting their application.

The NHS Scotland M365 Team is looking to recruit an M365 Information Governance Lead to support the safe and compliant national delivery and ongoing management of M365 products.

Working closely with the M365 Delivery Lead, Records Management Lead, Security Lead, and other colleagues, you will act as the data protection subject matter expert of the team. You will support or lead on a wide range of activities, including:

• Assessing platform functionality and applications, outlining potential risks and suggesting appropriate mitigations.
• Contributing to the development of national documentation, ensuring Health Boards are provided with information to support their own assessment of products and applications in line with legal and regulatory requirements.
• Translating complex technical information into clear, practical guidance for stakeholders.
• Building strong relationships with data protection professionals across NHS Scotland organisations.
• Finding practical and effective solutions to complex information governance and data protection issues within the capabilities and constraints of NHS Scotland’s M365 technology landscape.
• Collaborating with local, regional and national M365 stakeholders across multiple disciplines to identify good practice and translate it into workable national solutions.
• Providing direct support and advice on legislative and policy obligations to key stakeholders.
• Advising on and leading actions for NHSS M365 workstreams and activities.
• Representing the NHSS M365 Team at regional and national forums, in line with the role.
• Providing third-line support and advice on tools and functionality in the platform, e.g. eDiscovery, sensitivity labelling, sharing settings etc.

The successful candidate is required to build an understanding of the, sometimes competing, information governance and data protection demands placed on the NHSS M365 team. They will be expected to take an open, collaborative and inclusive approach to identifying Once for Scotland solutions that recognise the different needs, capabilities and requirements of the customer organisations that make up NHS Scotland.

The Candidate:

The ideal candidate will be an experienced Information Governance and Data Protection professional with strong knowledge of relevant legislation, compliance requirements and risk management. Experience working in either NHS Scotland, healthcare or the wider public sector would be highly beneficial. They will be confident working in a multidisciplinary technology environment, able to advise and influence senior stakeholders, and skilled at translating complex information into clear, practical guidance for different audiences.

They will bring excellent communication, collaboration and organisational skills, with the ability to manage competing priorities, work flexibly in a changing environment and maintain high standards of quality. The successful candidate will demonstrate sound judgement, integrity, attention to detail and a commitment to continuous improvement and professional development. Experience of Microsoft 365 tools would be advantageous.

Location and Working Pattern:

This post can be based at Gyle Square, Edinburgh or Delta House, Glasgow.

Currently hybrid working.

The work pattern is Monday to Friday, 36 hours per week.

It is a condition of this employment that you must live and remain a resident within the UK and have entitlement to work in the UK for the post in which you will be employed.

Benefits:

Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits. HR Benefits Brochure.

Inclusion:

Public Services Delivery Scotland is a national organisation and, as an anchor institution, it is our ambition to be a diverse and inclusive organisation where everyone feels welcome. We recognise that flexible working creates an inclusive workplace where employees can thrive and feel confident about their ability to balance their personal and professional responsibilities. This is supported through Once for Scotland flexible working policies. PSD Scotland has made a long-term commitment to staff health and well-being and offers many learning and development opportunities to support and improve our approaches to diversity, inclusion and mental health in the workplace. There are a number of equality staff networks in place which all staff are welcome to join. We are also an equal opportunities employer and as such aim to guarantee to interview all disabled applicants who meet the minimum criteria for our vacancies. As an accredited Disability Confident Leader, it is the aim of PSD Scotland to offer a fully accessible and inclusive recruitment service that supports applicants on their candidate journey. If you are interested in any reasonable adjustments, please contact the Recruitment Team on NSS.wfrs@nhs.scot

Further information:

For an informal discussion on the post, please contact Rachel Ayeh Hanson, M365 Delivery Lead at Rachel.ayehhanson@nhs.scot

Closing date for completed applications is 7 October 2026.

Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).

We are an equal opportunities employer and as committed participant in the disability confident scheme, guarantees to interview all disabled applicants who meet the minimum criteria for our vacancies however, where exceptionally high application volumes make this impracticable, a fair and proportionate shortlisting approach will be applied in line with Disability Confident guidance