Patient Services Medical Secretary

Job reference:

258353

Salary:

Band 4 (£31,537 - £34,303)

Job closing date:

25/09/2026

Job Type:

Administrative Services

Location:

Royal Infirmary of Edinburgh

Employment type:

Fixed-term

Hours Per Week:

18

Job posted date:

17/09/2026

Employer (NHS Board):

Public Services Delivery Scotland

Department:

• SNBTS Patient Services
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• **This vacancy is only open to those who have been referred by a Local Employability Partner**
• This post is a 12-Month Fixed Term

On 1 April 2026, NHS National Services Scotland (NSS) and NHS Education for Scotland (NES) became one national organisation, focused on continuity today and a stronger, more connected service for tomorrow.

As part of this transformation, NSS and NES have joined to form a new organisation: Public Services Delivery Scotland (PSD Scotland). This new organisation will play a pivotal role in supporting the renewal and ensuring the long-term sustainability of health and care services across Scotland.

About the Organisation:

PSD Scotland unites expertise from NES and NSS in a way that will allow us to accelerate national programmes to support the NHS to deliver better care, now and in the future. We support staff with education and training, provide the tools and data that improve services, and run vital national functions such as procurement, logistics and blood, tissue and cell services.

The Post:

The Patient Services Directorate is seeking an organised and motivated Medical Secretary to join the Clinical Administration Team based within the Royal Infirmary of Edinburgh.

The postholder will provide a comprehensive medical secretarial and administrative service supporting the Centre Lead, Consultant Haematologists, Speciality Doctor, junior medical staff and wider multidisciplinary teams. The role involves managing complex correspondence using medical terminology, maintaining clinical rotas, organising meetings and diaries, taking minutes, processing patient information, maintaining records and supporting departmental projects.

The successful candidate will work closely with clinical laboratory and administrative colleagues across the South East Scotland region as well as the wider SNBTS teams and will play an important role in ensuring the effective delivery of patient services and specialist clinical support. The position offers a varied workload requiring excellent organisational skills, attention to detail and the ability to managing competing priorities.

The Candidate:

We are looking for an individual with excellent communication and organisational skills who can provide a high-quality administrative service within a busy healthcare environment.

Experience in a medical secretarial or office administration role would be advantageous, as would experience of minute taking and supporting meetings, however relevant training will be provided. The successful candidate will demonstrate professionalism, discretion and a commitment to delivering excellent service to patients and colleagues.

The successful candidate will be required to undergo a PVG Scheme/Disclosure Scotland check. Any candidate who have lived/worked overseas for more than 12 months in the preceding 5 years will also be required to provide a criminal record check from the appropriate overseas agency.

Location and Working Pattern:

Royal Infirmary of Edinburgh with hybrid working arrangements available.

Monday to Friday, 18 hours per week. Flexible working requests will be considered in line with service requirements.

It is a condition of this employment that you must live and remain a resident within the UK and have entitlement to work in the UK for the post in which you will be employed.

Benefits:

Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits - HR Benefits Brochure.

Inclusion:

Public Services Delivery Scotland is a national organisation and, as an anchor institution, it is our ambition to be a diverse and inclusive organisation where everyone feels welcome. We recognise that flexible working creates an inclusive workplace where employees can thrive and feel confident about their ability to balance their personal and professional responsibilities. This is supported through Once for Scotland flexible working policies. PSD Scotland has made a long-term commitment to staff health and well-being and offers many learning and development opportunities to support and improve our approaches to diversity, inclusion and mental health in the workplace. There are a number of equality staff networks in place which all staff are welcome to join. We are also an equal opportunities employer and as such aim to guarantee to interview all disabled applicants who meet the minimum criteria for our vacancies. As an accredited Disability Confident Leader, it is the aim of PSD Scotland to offer a fully accessible and inclusive recruitment service that supports applicants on their candidate journey. If you are interested in any reasonable adjustments, please contact the Recruitment Team on NSS.wfrs@nhs.scot

Further information:

For an informal discussion on the post, please contact Sarah McCubbin, Regional Head of Laboratory Service at sarah.mccubbin@nhs.scot or Anne Thomson Head of Blood Banking at Anne.Thomson@nhs.scot

Closing date for completed applications is 25th September 2026

Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).

We are an equal opportunities employer and as committed participant in the disability confident scheme, guarantees to interview all disabled applicants who meet the minimum criteria for our vacancies however, where exceptionally high application volumes make this impracticable, a fair and proportionate shortlisting approach will be applied in line with Disability Confident guidance