Experienced Administration Assistant

Global Insight Conferences is a rapidly-expanding and highly entrepreneurial conference company. We only employ individuals who are passionate about conferences, passionate about their personal growth and performance and passionate about being the best.

Our Team Is Our USP!

Our team is the best thing about us – in a recent staff survey 90% of the staff described their company culture as friendly, supportive and fast-paced. We are a fun and exciting team, where everyone counts, and everyone’s say is important. We are looking for ambitious individuals who want to join us and grow our rapidly-expanding conference company with us. We love innovation and new ideas and will welcome your ideas – even on your first day! We have a hard-working, supportive and fun atmosphere and we are looking for positive individuals who want to make their mark and really contribute to the success and quality of our market-leading conferences. Our industries and topics are varied – you will never be bored or stuck in the same old industry!

Vision

We seek exceptional people to work in our dynamic, exciting and constantly challenging environment. A positive, can-do attitude is an absolute must as is a vision for creating conferences seeped in quality and for creating experiences for our clients that are personal to them and help them achieve their objectives.

Drive

We will challenge you to be the best you can be. If you need to be pushed to work at your best, then Global Insight Conferences is not the place for you. If you strive to always perform at your peak, then you will be encouraged, trained, supported and driven by our entrepreneurial and energetic workplace.

Progression

Opportunities for career progression at Global Insight Conferences abound. We are growing rapidly and will shape the business around the skills and personalities of our key staff. We will provide the launch pad, but your career is in your hands.

Rewards

We reward hard work and results and make innovation and creativity a key performance indicator.

Leadership

We are fast-paced and innovative and are looking for individuals who can not only keep up, but lead the way.

Fun

Our workplace is a dynamic, fun place to be. Hardworking, yes, passionate, yes, exciting, yes, open to new ideas, yes, and therefore a great place to work and grow.

• Location: London
• Employment Type: Full-Time, Office-Based, part-time could be considered
• Salary: £25,000 -30,000 (DOE)

Are you an organised and reliable Administration Assistant with solid office and administration experience?

This role is ideal for someone who enjoys structured, process-driven work and takes pride in keeping things accurate, up to date, and running smoothly and working quickly. LinkedIn experience preferred.

About us

We are looking for an Administration Assistant to support the day-to-day running of the production team and ensure high standards across all administrative processes.

Global Insight Conferences is a leading B2B events company delivering insight-driven conferences across Marketing, Digital, Technology, HR, Retail and Financial Services.

The Role

This is a fully office-based Administration Assistant position focused on core administrative activity that underpins the success of wider teams.

A large part of the role involves sending out LinkedIn messages, managing responses, maintaining accurate data, and consistently following processes. You’ll spend much of your time emailing out invitation emails, using LinkedIn for outreach, updating databases, making calls, and following up to gather or confirm information.

It’s well suited to someone who enjoys routine, detail-focused work, is confident communicating with people, and takes satisfaction in being organised, thorough, and dependable.

Your Responsibilities

• Handle high volumes of daily email communication and follow-ups professionally
• Use LinkedIn to support outreach and communication activity
• Maintain and update CRM systems and databases with accuracy
• Make calls to gather, confirm, and chase key information
• Support event-related administration including materials and documentation
• Prepare and organise internal documents and records
• Manage day-to-day office administration to keep operations organised and efficient
• Provide administrative support where required
• Ensure all tasks are completed accurately and in a timely manner

Experience required

• 5+ years’ experience in administration
• Professional experience in an office environment
• Comfortable with repetitive, process-driven tasks requiring accuracy and consistency
• Confident communicator, both written and verbal
• Great attention to detail and organisational skills
• Adaptable, flexible and able to turn your hand to any task
• Experience using standard office tools
• Reliable, proactive, and able to manage routine workloads independently
• Comfortable working full-time in an office-based role

Benefits

• Competitive salary (dependent on experience)
• 25 days holiday + bank holidays
• Clear, structured role with defined responsibilities
• Supportive, social and collaborative office culture
• Employee assistance programme
• Referral and performance bonus
• Diversity & Inclusion

At GIC, everyone’s voice matters. Over 80% of our senior leadership team is female, and we’re proud to be building a diverse, inclusive workplace. We welcome applicants from all backgrounds and experiences.

Apply now!

If you’re an Administration Assistant who enjoys structured, hands-on administrative work and being a key part of keeping a business running smoothly, we’d love to hear from you.

Apply today to join Global Insight Conferences.

talent@gicconferences.com