Army Information Manager

About the job

• Benefits
• Things you need to know
• Apply and further information

Location

Camberley, RMAS, GU15 4NP.

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

About the job

Job summary

The purpose of Arms and Services is to support our people and families throughout their career and beyond to enable operational effectiveness and enhance Army and Regimental ethos and identity. This is achieved through 14 RHQ Corps HQs which support all the capbadges of the British Army. A&S also manages Army supported museums (through the Heritage and Museums Branch) and provides advice on Army and Tri-Service ceremonial events through PS12. HQ A&S is a small HQ which provides command and enabling support to these organisations.

This position is advertised at 37 hours per week.

Job description

As the Information Manager, you will be the lead adviser for information management, governance and data protection across A&S. Working with military and civilian colleagues, you will influence how information is created, managed, protected and shared, ensuring compliance while enabling effective decision making.

You will play a key role in promoting best practice, improving information flows and supporting digital transformation initiatives across the organisation.

Main Role Responsibilities:

• Develop, implement and maintain information management policies, processes and standards, ensure information is captured, stored, organised, shared, retained and disposed of in accordance with legal, regulatory and organisational requirements.
• Promote good information governance, data quality, records management and knowledge management practices across the organisation.
• Act as the focal point for information assurance, data protection, records management and information lifecycle management.
• Support compliance with relevant legislation and policy, including data protection, freedom of information, security classification and records retention requirements.
• Manage information risks, identifying weaknesses in processes, systems or behaviours and recommending improvements.
• Work with stakeholders to improve information flows, reporting, collaboration and access to reliable information.
• Support digital transformation activity by ensuring information requirements, ownership, metadata and governance are properly defined.

Person specification

Essential Skills Required:

• Experience of providing advice, guidance and briefings to a wide range of stakeholders, with the ability to communicate effectively across diverse organisations.
• Excellent interpersonal and communication skills, with a proven ability to build and maintain productive working relationships across civilian and military communities.
• Experience of information management and/or data protection, with a sound understanding of relevant legislation, policies and governance requirements.
• Ability to understand, apply and promote information and data protection standards, ensuring compliance across an organisation.
• Experience of identifying opportunities to improve processes and deliver efficiencies through continuous improvement activities.
• Ability to use digital tools and technology to improve efficiency and support business outcomes.
• Experience of supporting and implementing organisational change, including engaging stakeholders, explaining the rationale for change and helping others adapt successfully.
• Ability to encourage innovation and gather ideas from a range of sources to improve services and ways of working.

Training - The following training, along with other mandatory departmental requirements, will be provided and can be completed after appointment if not already held. Where required, reasonable travel and subsistence expenses may be claimed.

• General Security Awareness Training
• Information Manger Course at Defence Academy Shrivenham.

Desirable:

• Data Protection Foundation and Practitioners course or a willingness to work towards this.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Managing a Quality Service
• Working Together

We only ask for evidence of these behaviours on your application form:

• Changing and Improving

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes

£10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides (opens in a new window).

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/ .

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours and Experience.

At the application stage, you will be assessed against the following criteria, listed in priority order:

• CV
• Personal Statement - of no more than 500 words detailing how you meet the essential skills criteria
• Behaviour - Changing and Improving

Where a large number of applications are received, an initial sift may be conducted against CV only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following criteria, listed in priority order:

Behaviours:

• Communicating and Influencing
• Managing a Quality Service
• Working together

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it