Army Senior Discipline Assurance and Casework Manager

About the job

• Benefits
• Things you need to know
• Apply and further information

Location

HQ 1 (UK) Division, Imphal Barracks, York, YO10 4HD.

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

About the job

Job summary

The Senior Discipline Assurance and casework Manager is the lead staff officer for discipline, Service Law and Warnings and Sanctions casework within 1st (UK) Division. Responsible for providing governance, assurance, oversight, and professional advice across the command, ensuring disciplinary casework is managed efficiently, accurately, and in accordance with current policy and regulations.

The role requires the ability to analyse complex information, provide clear advice to senior leaders, manage sensitive casework, and drive continuous improvement in disciplinary processes and performance. Working closely with units, brigades, divisional headquarters and external stakeholders, the Senior Discipline Assurance and casework Manager plays a key role in maintaining high standards of discipline and compliance across the command.

This position is advertised at 37 hours per week.

Job description

Main Role Responsibilities:

• Management of Service Law (SL), Warnings and Sanctions (W&S) casework across 1 UK Div Command, liaising with units as applicable to ensure relevancy, accuracy and transparency of case work across the command.
• Assuring all 1 (UK) Div discipline casework in accordance with the Army Personnel Services Group (APSG) Assurance Framework through the medium of Joint Personnel Administration (JPA) and OASIS reports. Reducing delay of all 1 UK Div discipline casework through the intelligent interrogation of JPA/OASIS reports with particular focus on the Key Performance Indicators (KPIs) as directed by Land Forces (LF).
• Provide direction and guidance to General Officer Commanding (GOC)/Deputy Chief of Staff (DCOS) and subordinate formations on all matters discipline as required in accordance with current policy and regulations.
• Provide GOC/DCOS with a detailed analysis of discipline statistics as required. Review statistics drawn from JPA with a view to identifying trends in indiscipline, education and training gaps within command, solutions for addressing those gaps, improvements on JPA data entry and performance against KPIs.
• Staff all 2* level casework for consideration, ensuring it is fit for purpose, to include preparation of staff briefs both written and verbal.
• Identify and, where appropriate, train HQ 1 UK Div, Brigade (Bde) and Unit discipline staff outside the scope of centralised courses in order to address any training gaps.
• Deliver presentations and briefings on discipline policy, procedures and best practice across the command.
• Maintain and manage an Incident Report (INCREP) tracker, ensuring the Divisional command group remains informed of relevant incidents and emerging issues.
• Liaise with Staff Officer level 3 on Policy to ensure the 1 (UK) Div Duty Officer and Staff Duty Officer orders including INCREP flow diagrams are up to date and fit for discipline purposes.
• Liaise with and carry out tasks as directed by HQ LF Discipline team.

Person specification

Essential Skills Required:

• Well organised and possess strong communication skills in both written and verbal form.
• Able to quickly build good working relationships with a variety of partners, both internal and external to the organisation
• Provide support to a wide range of people of different backgrounds. 
• Good Information Technology skills, including basic Microsoft Office 365.
• Excellent time management skills
• Confident to use initiative to prioritise work with minimal direction whilst maintaining an excellent attention to detail.
• Experience of handling disciplinary casework is essential.

Behaviours

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Communicating and Influencing
• Delivering at Pace
• Seeing the Big Picture
• Working Together

We only ask for evidence of these behaviours on your application form:

• Making Effective Decisions

Benefits

Alongside your salary of £46,040, Ministry of Defence contributes

£13,337 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides (opens in a new window).

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development
• Pension contribution: 28.97%

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/ .

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours and Experience.

At the application stage, you will be assessed against the following criteria, listed in priority order:

• Your CV
• Personal Statement - of no more than 750 words detailing how you meet the essential skills criteria
• Behaviour - Making Effective Decisions

Where a large number of applications are received, an initial sift may be conducted against the CV element only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following criteria, listed in priority order:

• Experience - Question based on evidence provided in CV and Personal Statement.
• Behaviour - Communicating and Influencing
• Behaviour - Working Together
• Behaviour - Delivering at Pace
• Behaviour - Seeing the Big Picture

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you re