DIO - Estate Facilities Manager

Job summary

The role

To manage construction projects within a fast-paced environment. You will work closely with United States Visiting Forces (USVF) project teams and DIO appointed contractors to manage construction projects from initiation to completion.

This position is advertised at 37 hours per week.

Due to the nature of the role, part time and job share arrangements may be considered, subject to the requirement that full-time hours are fully covered (or business needs are met).

Job description

Main responsibilities

• To work collaboratively with the USVF Project Manager and DIO appointed contractors to successfully deliver construction projects within an agreed time frame and to an agreed standard.
• Leading project teams, managing priorities and targets ensuring delivery of objectives.
• Promoting a positive, collaborative, and proactive working environment within project teams and with key contractual and financial functions, within DIO and MOD.
• Developing teams and individuals to build capability, ensure appropriate plans are in place and supporting Departmental business.
• Developing strong and collaborative relationships with customers and contractors supporting effective communications and delivery of services. Understand and act on customer and DIO priorities.
• Acting on customer feedback, establishing, and delivering action plans for systemic issues within projects.
• Attending and chairing customer liaison meetings, providing expert estate advice in line with DIO’s vision, seeking advice when required.
• Managing and assuring service delivery, meeting customer needs, and achieving value.
• Validating and approving payments to the Business Support and Commercial Teams, undertaking financial forecasting.
• Developing and delivering annual assurance plans ensuring compliance with legislation and contract deliverables.
• Collaborate closely with all relevant internal and external organisations including but not limited to DIO Core services and DIO Technical and Environmental teams to ensure compliance with DIO policies and practices.
• Investigating and rectifying compliance and service delivery issues.
• Producing high quality and accurate reports covering contractor performance, risks, and issues.
• Managing projects through to completion addressing changing customer requirements and updating the Command Infrastructure Development Plan (CIDP). Ensure changes are appropriate and technically robust.
• Developing Business Cases for DIO expert scrutiny.
• Ensuring effective & efficient delivery of major and high-profile projects.
• Identifying and developing efficiency opportunities

Person specification

Desirable Experience/Skills

• Project Management Qualifications or experience in delivering construction projects.
• Level 4 qualification in Construction/Built Environment, HNC/HND/Foundation Degree technical qualification in Building & Civil or Mechanical & Electrical Engineering
• Technical and Project Management experience

Essential Criteria

• Full UK Driving Licence
• Experience in Project or Facilities Management.
• Experienced in the use of Microsoft Word, PowerPoint, Microsoft Excel, Microsoft Teams, and Microsoft Outlook.
• Experienced with SharePoint and file management.
• The ability to develop strong collaborative relationships with different stakeholders.
• Experienced in arranging and chairing meetings, giving, receiving, and recording information.

• Licences
• Full UK Driving Licence
• Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Making Effective Decisions
• Working Together

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes

£10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.

Hybrid Working

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/ .

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours and Experience.

This vacancy is using Success Profiles and will assess your Behaviours and Experience. Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience. Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a CV (500 Word count)

At sift, Candidates will be assessed against their CV, Statement of suitability and the following:

• Making Effective Decisions
• Communicating and Influencing
• Working Together

Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, the sift will be conducted on your CV & Statement of suitability only.

At interview, Candidates will be assessed against the following:

• Making Effective Decisions
• Communicating and Influencing
• Working Together

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window) .

See our vetting charter (opens in a new window) .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
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