Senior Trust Medical Secretary - Oncology & Haematology

Job summary

Working as part of a small team managing the Trust's Policy Management System, External Visits process and associated compliance systems, the post holder will provide a comprehensive administration and coordination service supporting the Trust's policy management and external visit processes.A key part of the role will be reviewing documents uploaded into the document system to ensure they are compliant with local policy and processing them in a timely manner to be available to staff, and where applicable the public.The postholder will work in close collaboration with Care Group Triumvirates to ensure that policies are effectively aligned, embedded, and implemented across services.

This will involve contributing to and attending regular meetings, providing guidance and support to promote consistency, compliance, and best practice.

The role will also implement policies within their own work area and propose changes to working practices or procedures to support effective policy application and continuous improvement across the Trust.

Main duties of the job The postholder will act as a key point of contact, communicating with all professional staff, at all levels, across the Trust assisting with system use, document approval processes, external visit coordination, and policy queries; providing clear advice, guidance and support to meet the Trust's requirements.

In addition, supporting system cleansing activities to ensure staff have access to up-to-date, accurate documentation, enabling them to deliver a high-quality, safe and compassionate healthcare service.

The postholder will also be required to deliver regular training sessions for staff across the Trust, supporting them with the completion of their policies and providing guidance on the effective use of the Policy Management System.

About us

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff! The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas.

We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students.

We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world. We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.

We can offer you the full range of NHS benefits/discounts and in addition: Flexible

working hours

Fast Track Staff Physiotherapy Service Multi Faith prayer room at NNUH Colney Lane site Discounted gym memberships Excellent pension scheme and annual leave entitlement Wagestream - access up to 40% of your pay as you earn it Free Park & Ride service direct to NNUH Colney Lane site Free 24-hours confidential counselling support On-site Nursery at NNUH Colney Lane On-site cafes offering staff discounts at NNUH Colney Lane Support in career development Flexible staff bank Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

Job description

Job

responsibilities

Please view the attached job description for full details of the role, and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.

Person Specification

Qualifications

Essential RSA III or equivalent training or experience Good general standard of literacy and numeracy Experience Essential Significant Medical Secretarial experience Working knowledge and experience of using Microsoft Office packages, including Word, Excel, Outlook Attitude, aptitude Essential Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence Demonstrates understanding and commitment to Equality, Diversity and Inclusion Skills Essential Ability to manage own workload Excellent verbal and written communication skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .