Departmental Administration Officer

Ref Number

B02-10994

• Professional Expertise
• Administration and Business Support
• Department
• School of Life & Medical Sciences (B02)
• Location
• London
• Working Pattern
• Full time
• Salary
• £43,981-£54,019
• Contract Type
• Permanent
• Working Type
• Hybrid
• Available for Secondment
• No
• Closing Date
• 07-Sept-2026

About us

The Department of Neuromuscular Diseases is a hub for clinical and research excellence across the spectrum of spinal cord and neuromuscular diseases. Our group of world-leading clinical, genetic and basic science researchers focus their work on understanding the causes and biological mechanisms leading to neuromuscular disease and translating this knowledge into developing novel therapeutic solutions that is of direct benefit to neurological disorders.

About the role

We’re recruiting an experienced administrator to work closely with the Departmental Administrator to support departmental operations and provide a full and extensive range of senior-level administration. This will include providing high quality and timely administrative support to the DA, Principal Investigators, and departmental staff and students, working alongside the DA to support and take the lead on some day-to-day operational duties in the Department.

Specialising in administering financial, HR, student and general administrative activities, you will ensure effective procedures are adopted for dealing with all aspects including processing financial transactions, procurement and grant applications. You will also have the opportunity to lead a number of ad hoc projects on behalf of the Head of Research Department and/or DA, and will work closely with the other team members in the Department, ensuring cross cover and, together, acting as the first port of call for any enquiries.

The post is available from 12 October 2026 on a permanent/open-ended basis.

This role is eligible for hybrid working with a minimum of 40% of time on site.

If you need reasonable adjustments or a more accessible format to apply for this job online, or have any queries regarding the application process, please contact the Institute of Neurology HR Team (ion.hradmin@ucl.ac.uk).

Informal enquiries regarding the role can be addressed to Kully Sunner (k.sunner@ucl.ac.uk).

A full job description and person specification for this role can be accessed below. To apply, please upload a current CV, complete the online application form, and use the supporting statement section or upload a cover letter to outline how you meet the essential and desirable criteria for the role. Please do not upload any additional attachments as these will not be considered by the selection panel.

Interviews are expected to take place the week beginning 28 September 2026.

About you

You’ll have substantial experience of delivering an efficient administrative support function within a large, complex organisation, including experience of the operational delivery of research grants, and of designing, implementing, and maintaining efficient management information systems and procedures. A proactive approach to effective problem-solving and excellent communication, interpersonal, and organisational skills are also essential to this role.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• On-site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

We will consider applications to work on a part-time, flexible, and job share basis wherever possible.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

Our commitment to Equality, Diversity and Inclusion

The Institute prides itself on operating in an all-inclusive environment irrespective of personal, physical, or social characteristics. Teamwork is highly valued, individual strengths are recognised and celebrated, and we are committed to advancing the careers of everyone. 12% of Institute staff are actively working on Equality, Diversity and Inclusion (EDI) initiatives; visit our EDI website for more information about our initiatives and priorities. The Institute also holds an Athena SWAN Gold award, in recognition of our commitment and demonstrable impact in advancing gender equality.

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce; these include people from Black, Asian and ethnic minority backgrounds, disabled people, LGBTQI+ and gender diverse people in all roles, and women in Grade 9 and 10 roles.