Apprentice GP Medical Administrator (GP Receptionist)

Topsham Surgery Apprentice GP Medical Administrator (GP Receptionist) The closing date is 30 August 2026 Apply for this job

Job summary

This is an Apprenticeship Vacancy for 35 - 37 hours per week.

Salary:

• Starting: £8.50/hr 3 months: £9.00/hr^ 6 months: £10/hr^ Reviewed again at 12 months. ^subject to successfully passing each interim review and the 6 month probation review period.

Apprenticeship course: Level 3 NVQ in Business Administration, 18 month duration. Are you looking for an exciting opportunity to join a friendly and supportive GP Practice Team, whilst gaining a recognised qualification?

We are looking to recruit an Apprentice Medical Receptionist / Administrator to join our friendly practice in Topsham, Exeter. This vacancy is for 35 hours per week. The hours will be on a rota basis, Monday - Friday, 8am until 6:30pm.

There will be the opportunity to work evening and weekend shifts, paid at enhanced rates. You will be studying a Level 3 NVQ in Business Administration, provided by our training partner SWATPRO.

Main duties of the job To be responsible for undertaking a wide range of reception duties and the provision of general support to the Practice team.

Duties can include but are not limited to, greeting and directing patients, effective use of the appointment system, booking appointments, processing of information and assisting patients as required.

To act as the central point of contact for patients, the distribution of information, messages and enquiries for the clinical team, liaising with team members and external agencies such as secondary care and community service providers.

About us

Topsham Surgery is a friendly and forward thinking practice. We are made up of 2 sites, one in Topsham and a branch site at Countess Wear. The 2 sites are spacious with a variety of consulting and administration rooms with a pharmacy based at the Glasshouse site.

We care for over 11,900 patients across a large practice boundary from Middlemoor and St Leonards to Lympstone in the South and Aylesbeare in the East.

Job description

Job

responsibilities

The following are the core responsibilities of the Medical Administrators, which you will be taught throughout your Apprenticeship.

There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: Maintaining and monitoring the practice appointment system Process personal, telephone and e-requests for appointments Answer incoming phone calls, transferring calls or dealing with the callers request appropriately Signpost patients to the correct service Initiating contact with and responding to, requests from patients, team members and external agencies Read code data on SystmOne Photocopy documentation as required Data entry of new and temporary registrations and relevant patient information as required Input data into the patients healthcare records as necessary Direct requests for information i.e.

SAR, insurance / solicitors letters and DVLA forms to the appropriate team members Manage all queries as necessary in an efficient manner Carry out system searches as requested Maintain a clean, tidy, effective working area at all times Monitor and maintain the reception area and notice boards Support all clinical staff with general tasks as requested Provide cover during staff absences Scanning of patient related documentation and attaching scanned documents to the patients healthcare records Complete opening and closing procedures as required Support in the management of repeat prescriptions, ensuring they are processed accurately and efficiently

Person Specification

Additional

requirements

Essential Tell us why you are interested in this Apprenticeship? Are you able to get to both sites (Topsham EX3 0EN and Glasshouse EX2 7BT), and will you be able to arrive for an 8am start and/or finish at 6pm?

Experience Essential Organisational skills IT skills Desirable Customer service Administrative Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name Topsham Surgery Address Holman Way Topsham Exeter EX3 0EN United Kingdom Employer's website https://www.topshamsurgery.nhs.uk/ (Opens in a new tab) Employer contact details For questions about the job, contact: Operations Manager Lyndsey topshamadmin@nhs.net 01392874646 Details Date posted 07 August 2026 Pay scheme Other Salary £8.50 to £10 an hour Contract Apprenticeship Duration 18 months Working pattern Full-time Reference number A1893-26-0006 Job locations Holman Way Topsham Exeter EX3 0EN United Kingdom Supporting documents Privacy notice Topsham Surgery's privacy notice (opens in a new tab)