Assistant to Head of Operations (FTC)

Join as an Assistant to our Operations department in Stonehouse, Gloucestershire.

We are looking for an Assistant to Head of Operations for the Operations department at Sartorius. In this role, you will be responsible for a broad range of administrative, clerical and office duties to support the Head of Operations and the wider Operations Team.

This is a standalone position supporting a team of 8 professionals, and we are looking forward to shaping the future with you.

This position is available for full – time on a fixed – term period for 12 months. You will be based on site in Stonehouse, Gloucestershire. Working hours are Monday to Thursday 7.10 – 16.10, Friday 7.10 – 12.10.

Our site in Stonehouse site is a manufacturer of plastic components and single – use products, such as lab scale bioreactors and filtration.

Grow with us – Your Responsibilities

Frontline reception duties for the Sperry Way Facility including telephone call handling, intercom, post, meeting minutes etc.

Provide administrative support to the wider Operations Team such as preparation of PowerPoint presentations, photocopying, scanning, and general office responsibilities

Provide a weekly schedule to senior managers of travel plans & visitor arrangements

Support with travel plans and hospitality for Head of Operations & visitors travelling to and from Sartorius Stedim Lab

Support the Head of Operations with the management of his diary, including the scheduling, and prioritizing of meetings, submission of expense claims and other admin requirements

Manage the Maintenance Schedule by ensuring all maintenance is completed within specified timeframes

Support staff in the implementation of the Maintenance Schedule e.g. booking and liaising with contractors

Order company PPE, uniform and specialized clothing e.g. safety boots, shoes, workwear etc. Keeping accurate records of items purchased

Liaise with suppliers to fulfil indirect orders, process orders using Wescale.

Support the Operations Team with the booking and arranging of external training

Coordinate Company social events such as Summer BBQ, Christmas Hampers, Long Service Awards: booking of events, contractors, scheduling attendees etc.

Support the internal audit process, by training to be an Internal Auditor

Provide Branding and Marketing support to the site by undertaking Sartorius Branding and Marketing training

Operate within the requirements of the quality system and assist in maintaining systems to ensure compliance to ISO 9001,13485, 14001 and regulatory IVD requirements including good documentation practises

What will convince us

Ideally, previous experience in a Receptionist, Administrative Assistant, or PA/EA role.

Solid experience in an autonomous role, comfortable operating without daily supervision

Confident communicating with diverse stakeholders across levels and functions

Strong organizational skills with the ability to prioritize and multitask under pressure.

Proficiency in MS Office (email, calendar, Word/Docs, Excel/Sheets, PowerPoint).

Professional telephone manner and customer service skills.

High level of discretion and ability to handle sensitive and confidential information.

Ideally experience of working within a regulatory experience: ISO14001, 45001, 9001

Strong attention to detail and accuracy.

In order to commence working with us, the successful candidate will have the right to work in the UK.

What we offer

As a growing global life science company, stock listed on the German TecDAX, Sartorius offers a wide range of benefits:

Making an impact right from the start: Comprehensive onboarding, including a virtual online platform – even before joining

Welcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen network

Health & Well-Being: Wide section of health and well-being support such as healthcare plans and health assessment services

Attractive Working Conditions

39 hours working week

25 days annual leave plus public holidays

Free parking on site

Free hot and cold drinks

Health & Wellbeing

Competitive benefits package, including:

Group Life Assurance

Private Medical Insurance

Private Dental Insurance

Salary Sacrifice Cycle to Work Scheme

Travel Insurance (Employee Paid)

Salary Sacrifice Health Assessment Service

Planning Ahead For Your Future

Group Personal Pension Plan

Group Income Protection

Salary Sacrifice Will Writing Service